Immigration Guide for Employers

Immigration Guide for Employers

If you are an employer in Montana, North Dakota, or Wyoming and you are looking for an immigration guide for employers, look no further, and please keep reading. We thought it would be helpful for employers to have one place where they could go and read about the immigration aspect of being an employer, corporate immigration. If you know that you need help and you would prefer to contact us immediately rather than reading this guide, please use our contact us form.

Getting Visas and Immigration Compliance

In thinking about how immigration affects an employer, we see two general categories: 1. Getting visas for employees who are not US citizens. 2. Meeting the requirements that the federal government places on employers, or in other words immigration compliance. We will cover both these broad categories in our immigration guide for employers. We also provide links to additional resources that we offer to help employers.

immigration guide for employers

Temporary or Permanent Visas

When thinking about sponsoring a visa for a potential employee, the first question to resolve is how long the employer needs the employee. Do you need the employee’s services temporarily or permanently? This distinction is important in that the federal government processes to address and employer’s needs are different, and require much less for a temporary position. From the federal government’s perspective, temporary can be further divided into two categories based on how long the employer needs the employee. For example, many employers in Montana, North Dakota, and Wyoming need temporary employees for some part of the year. Agricultural employers can utilize the H-2A program to get employees annually who work for less than a year. Similarly, nonagricultural employers like hotels can annually petition for and sponsor temporary employees under the H-2B program to get employees like housekeepers.

Full-time employment, Temporary Visa

If an employer needs an employee’s services all year long, the federal government provides a variety of visas that an employer can utilize. The key to an employer picking the correct visa is understanding the employee’s skills and the nature of the job offered. For example, if an employer is offering professional employment, work that requires a bachelors degree or above like working as an accountant, the federal government provides the H-1B visa. Special provisions apply to prospective professional Canadian employees. TN visas, trade NAFTA, are available for a limited set of professions, mostly scientific and technical degrees like geology.

No Temporary Visas for Permanent Skilled or Semiskilled Jobs

Many employers have permanent needs for nonprofessional employees like diesel mechanics, truck drivers, construction workers or other skilled or semiskilled trades. Unfortunately, as a matter of policy, the federal government does not provide any visas for this classification. Lobbying groups like unions have convinced the federal government that America has plenty of semiskilled or skilled workers.

Temporary to Permanent Visas

Sometimes employers who used these temporary visa programs successfully find an employee with excellent work habits who is worth considering for full-time permanent employment. All full-time permanent employment requires an employment based green card. The end result of the full-time employment process is a green card or lawful permanent residency, the right for the employee to live and work in the United States permanently.

Permanent Visas

Employers wishing to sponsor employees for immigrant visas began at three-step process, filing for a labor certification through the PERM process, filing for an immigrant visa for the employee, and sponsoring the employee through the adjustment of status process or consular processing. We cover the process as our guide to green cards in this case,  employment based green cards .

Immigration Compliance

Besides our immigration guide for employers providing an overview of the options available to hire non-US citizens, our immigration guide for employers also covers compliance with the federal government’s requirements for US workers. We believe that the three main areas of concern for employers are dealing with I-9 issues, dealing with Social Security no match notifications, and dealing with antidiscrimination issues.

I-9 Compliance

I-9 compliance can be divided into two subcategories, making sure that the employer and the employee understand their respective duties in completing the I-9 when the employee has offered the employee a job. We can help with training on the I-9 form, especially now that USCIS has issued a new updated form.

Besides the initial guidance in completing the I-9 form, employers sometimes need help with I-9 audits, making sure all the past I-9s are in compliance with federal requirements. Sometimes this need for an I-9 audit is driven by federal government concerns. Perhaps Immigration and Customs Enforcement (ICE) has audited the business and is requesting copies of the employer’s I-9s. Alternatively, sometimes contractors or subcontractors have to show that their I-9s are in compliance in order to win a contract. Wal-Mart is an example of this policy, requiring contractors to show that they are in compliance with I-9 requirements in order to bid on contracts. We can supply certification showing that the employer meets federal I-9 requirements.

Social Security No Match Letters

Employers sometimes receive Social Security no match letters. These letters indicate that the Social Security number provided by the employee does not match the name on file with the Social Security Administration (SSA). Alternatively, the SSA advises that the employee provided SSN is not a valid SSN. We can advise employers on how to deal with these letters from the SSA.

Citizenship Discrimination

Lastly, one of the more difficult issues for employers is determining whether or not an employee can accept employment without needing any help from the employer. This task is made more difficult by the federal government’s antidiscrimination office. Many employers might think the simplest question to ask the employee is whether or not he or she is a US citizen. Unfortunately, the federal government regards asking this question as citizenship discrimination. We can help advise employers on the correct terminology to use with potential employees so that they are in compliance with federal antidiscrimination requirements and at the same time get the information they need.

How We Can Help

Our immigration guide for employers provides a brief overview of the issues facing employers. We can help you with any of the issues listed in the guide. We guide and inform you so you can work through whether or not hiring an employee is possible or worth the cost and time.  If you are an employer and he would like to discuss your requirements please contact us.